Sage Online Article

When you record the receipt, either:

• select the bank account to deposit the payment.
• select an undeposited funds account so you can deposit the payment later.

  Recording to undeposited funds enables you to combine multiple receipts into a single deposit slip. This then appears on your bank reconciliation as a single deposit amount rather than multiple amounts.

In companies with multiple base currencies, create an other receipt at the entity level where the transaction is recorded in the entity base currency.

Permissions and other requirements

1. Slide into the appropriate entity and go to Cash Management > All > Transactions and select the + sign beside Other receipts.
2. Enter a Receipt date.

   If you’re depositing to undeposited funds, the receipt date is the GL posting date.

3. Enter a Payer.

   This name is not tracked in Accounts Receivable even if it's the name of a customer.

4. Enter the Payment method.

   The Payment method flows to and appears on the check as a default, which you can change as needed.

5. Enter a Transaction date.

   Typically, this is the check date. However, if you use a credit card, record transfer, or cash, use the date of that transaction.

6. Select to deposit to:
   • Undeposited funds if you’re accumulating receipts for deposit, then select the undeposited funds Account.

     When you select an account for undeposited funds, you can't select a General Ledger account that's associated with a bank account. Instead, specify an account that can be used as a transfer account so that you can deposit the receipts later. Were you to choose a bank account, the funds would already be posted to that bank even though you have not yet deposited them.

   • Bank account if you already deposited the receipt, then select the Account used for the deposit and the Deposit date.
7. (Multi-currency companies) Enter Currency and Exchange rate information.
   1. Select the Transaction currency being used.

      If the currency is not your company's base currency, continue with the next two steps.

   2. Select an Exchange rate type such as Intacct daily rate.

      If you contracted with the vendor on a set exchange rate, you can enter it in Exchange rate to override system calculations.

   3. Enter or select an Exchange rate date.

      The default is the current date, but you can override this. For example, you might want to enter the date the transaction was issued, or the date you intend to pay.

      If you override the Date field, the Exchange rate date updates automatically.

8. In the Entries section, enter the details for each line item.

   Specify at least the account (or account label) and an amount for each line item.

9. Select Save.

Next step: Receipts that you deposit to a bank account automatically post to the General Ledger and appropriate subledgers. If you recorded the receipt in an undeposited funds account, it posts to the GL and appropriate subledgers after you deposit the receipt.